KCD Islamabad 2024

[Saim-Safdar]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event Location: Islamabad
• Event Date and Time: April 2024
• Expected Number of Attendees: 300
• Event cost per ticket, and if you will have early bird pricing or not

Event type:

• Virtual
• Hybrid
• In person

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• Organizer 1: First and Last Name, Company, Title, Email, CNCF Slack Username
• Organizer 2: First and Last Name, Company, Title, Email, CNCF Slack Username
• Organizer 3: First and Last Name, Company, Title, Email, CNCF Slack Username

Terms

• No other Kubernetes Community Day event in the same major city (check with past organizers)
• If there is already a KCD in your country, you agree to schedule your KCD at least two months apart from that pre-planned KCD.
• Minimum of 3 organizers from 3 different organizations
• Every organizer has an account on Cloud Native Community Groups
• Each organizer lives in or just outside of the KCD location
• At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
• All organizers agree to follow the event guidelines and CNCF Code of Conduct
• All inquiries/communication to come via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees.
  -- Regardless of your platform choice, please use these questions to create your registration form
• Agree to use SM Apply for CFP and to close it at least 6 weeks before the event

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• Minimum of 3 sponsors committed (not required for virtual-only events)
  Sponsor 1
  Sponsor 2
  Sponsor 3
• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
  Fiscal sponsor that will accept payments
• Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• Create a WeChat handle specific to your KCD event

Getting started checklist for CNCF:

• Region created in Bevy
• Added to Bevy header
• CNCF China team introduced for marketing amplification, and review of program

Organizer Planning Timeline

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• Send CNCF event analytics
• Schedule post mortem meeting
• Send CNCF videos to be uploaded to YouTube
• Link videos from YouTube to event page
• Post event survey sent out

Post event checklist for CNCF:

• Removed from Bevy header
• CFP deactivated
• Upload videos to YouTube

[AudMonte01]

Closing this issue, due to another being opened and properly filled.
#535